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CITI Training and eProtocol Resources

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CITI Training Instructions
eProtocol Resources

CITI Training Instructions

CITI Human Subjects Training Requirement

Chaminade University IRB requires all Principal Investigators (PIs), faculty sponsors, and key personnel involved in a study to complete CITI Human Subjects Training. Faculty sponsors are responsible for ensuring student projects meet ethical and legal standards and must complete the training as well.

  • Most certifications are valid for 3 years
  • Upload all CITI certificates to the “Attachments” section in eProtocol

NOTE: The IRB may require additional CITI modules based on study type. While not all trainings are mandatory, investigators are encouraged to complete all relevant modules to strengthen research ethics and participant protection.

Required and Elective Training Modules


The CITI Training is pre-programmed with different selections for courses for CUH Biomedical and Social/Behavioral/Educational Researchers.

The list of required and elective trainings that the IRB has requested of CUH Investigators is shown in Attachment A, also found on page 36 of the charter. There are two types of courses: R (required) and E (elective). Your choice of electives should focus on the type of research you are planning to engage in:

For example, a criminology researcher should take the module on working with Prisoners, and educational researchers should take the module on Working in Public and State Schools. Please contact the IRB Chair or IRB Administrator if you have question on which elective modules to take.

Registering and Enrolling for CITI Program Training:

  • Navigate to the CITI Program Website: www.citiprogram.org
  • On the CITI Program home page click “Register.”
  • Click “Select Your Organization Affiliation”
  • Type in “Chaminade” and then select Chaminade University of Honolulu from the drop-down menu.
  • Click “I AGREE to the Terms and Services and Privacy Policy for accessing CITI Program materials.”
  • Click “I affirm that I am an affiliate of Chaminade University of Honolulu.”
  • Click “Create a CITI Program account”
  • All sections with an asterisk (*) must be completed.
  • List your Chaminade e-mail address
  • Click “Continue to Step 3.”
  • All sections with an asterisk (*) must be completed.
  • Create your CITI Username (4 characters minimum)
  • Create a CITI password (8 characters minimum)
  • Select a Security Question from the drop-down menu and include a Security Answer.
  • Click “Continue to Step 4.”
  • All sections with an asterisk (*) must be completed.
  • Select “No” for “May we contact you to provide information about other courses and services after you complete your CITI Program coursework?”
  • Click “Finalize Registration.”
  • Click “No” as a response to your interest in Continuing Education Credits as this is not required by Chaminade.
  • Click “Submit.”
  • All sections with an asterisk (*) must be completed.
  • Click “Next.”
  • After finalizing your registration, you will be able to select specific courses.
    • NOTE: For DNP students and their Faculty Sponsors/ Chairpersons conducting Quality Improvement (QI) or Evidence-Based Practice (EBP) projects, the Biomedical Research – Basic/Refresher CITI course is required. The PI and all Key Personnel must complete this course and upload their certificates in the Attachments section of eProtocol.
    • NOTE: Chaminade University of Honolulu requires all Principal Investigators, Co-Investigators, and Senior/Key Personnel on federally funded projects to complete annual Research Security Training through the CITI Program, beginning in 2025. The one-hour module covers cybersecurity, foreign travel security, research security, and export control, with agency-specific deadlines (DOE: May 1, 2025; NSF: Oct. 10, 2025; NIH: Jan. 25, 2026; all others: Jan. 25, 2026). Certificates of completion must be retained for records.
      • To complete this training, scroll to Question 8 (“Research Security Training”) and select Research Security Training (Combined Course)
  • Click “Submit.”
  • Courses selected in “STEP 7” will be listed on your learner page.
  • To begin training, click “Start Now” on the course you wish to take. You will see a list of the required modules. After you read the educational information provided in a module, you may be asked to complete a quiz covering that information.
  • Upload your certificate(s) of completion as an attachment to your protocol in eProtocol before submitting your protocol to the IRB for review. These certificates for the PI and all Key Personnel must be uploaded to the Attachments section of eProtocol.

NOTES
– All modules do not have to be completed at once.
– You must complete the course with at least an 80%
– For technical problems, contact [email protected]. For other questions, contact the IRB Administrator ([email protected]).

eProtocol Resources

Welcome to eProtocol at Chaminade University

 eProtocol is Chaminade University’s secure, web-based platform for the submission, tracking, review, and approval of human subjects research protocols—all in a streamlined, paperless environment.

The system supports researchers throughout the protocol lifecycle and is managed by the Institutional Review Board (IRB) and the Office of Sponsored Programs and Research Integrity.

Link to eProtocol: https://chaminade.keyusa.net/

  • Centralized dashboard to manage all protocol materials
  • Streamlined submission and data entry process
  • Electronic approvals from any location
  • Real-time tracking of review status and deadlines
  • Automated reminders for renewals, training, and missing items
  • Easily submit amendments and manage study team members
  • 24/7 access from any internet-connected device
  • Upload and update required training documents (e.g., CITI certificates)

Training guides and videos for investigators, faculty sponsors, and reviewers are available. These tools are designed to support successful submissions and smooth navigation of the eProtocol system.

For hands-on training, please contact the IRB Administrator at [email protected]. We’re here to support your research and make compliance as seamless as possible!

Google Drive: Key Solutions Resources
– Navigate to eProtocol (IRB)
– NOTE: A CUH login is required for access. It contains helpful resources including:
– Quick Start Guides with helpful screenshots
– Extensive User Guides (from Key Solutions)
– eProtocol FAQs
– Fillable Reporting Forms (e.g., for amendments, adverse events, and final reports)
– An IRB Reviewer Checklist to help Student PIs and Faculty Sponsors understand what reviewers look for during protocol review (includes OHRP guidance)
– IRB Retreat 2025 PDF slides with helpful screenshots (starting on slide 60)

Training videos can be accessed here (CUH login required).