Chaminade University must report grades and academic progress to the VA. Unsatisfactory grades and/or academic progress may recalculate your benefits and result in a benefits overpayment.
Grades
Audit (AU)
Student has registered to audit the course. No credit hours or quality points are awarded. Any course taken for audit may be retaken for credit.
Fail (F)
Chaminade University is required to report failing (F) grades as punitive grades to the VA. Students who receive all F grades at the end of a term may have their benefits adjusted by the VA, effective from their last day of attendance for each class. If you stop-out of classes prior to the end of the term, this may result in having to repay tuition and housing payments back to the VA.
Incomplete Coursework (I)
A student in good standing in a course may petition to the instructor for an “I” grade. With the approval of the faculty member, a grade of “I” may be assigned to those who have successfully completed, with at least a passing grade, a majority of the work of the course and who has an unavoidable and compelling reason why the remainder of the work cannot be completed on schedule. Students who receive an incomplete grade that converts to a no-credit or failing grade may have their benefits adjusted by the VA, effective from their last day of attendance.
In Progress (IP)
In progress; primarily used for thesis completion or practicum completion
No Credit (NC)
The credit/no credit option allows students to elect courses of interest without a grade penalty. Those who receive a no-credit grade for a class may have their benefits adjusted by the VA, effective from their last day of attendance.
Withdrawal (W)
Student withdrew from class before the published deadline. Students who withdraw from a class or withdraw altogether from Chaminade University may have their benefits adjusted by the VA-retroactively as if they never attended or effective from their last day of attendance, if evidence of acceptable mitigating circumstances is submitted to the VA.
VA Academic Progress
Warning and Probation
A semester of warning is not equivalent to probation and is therefore excluded from the VA’s two consecutive term academic progress policy below (even if the student’s cumulative GPA is below a 2.0).
We highly recommend that students on probation meet with their academic advisor to discuss GPA requirements in addition to the minimum academic requirements of their specific college, school, or program. An academic advisor can also provide strategies on how to get back in good academic standing.
Continued Probation
The VA’s two-consecutive-term academic progress policy is specific to VA education benefit recipients. Per VA policy, students are ineligible for benefits beyond two consecutive semesters (Fall/Spring only) started on academic probation. If students are not in good academic standing following the second semester of their continued academic probation, their VA benefits will be discontinued.
Students may continue to attend Chaminade if they meet the university’s requirements to remain on continued probation, but would have to accept full financial responsibility for enrolling without VA education benefits. Once they achieve good academic standing, they can resume benefits by submitting either a VA Form 22-1995 or 22-5495 (for Dependents) to the Office of Financial Aid. Students must attach an academic plan detailing the steps needed to meet the minimum academic standards for the upcoming certification semester. A statement must also be provided explaining how their chosen degree program aligns with their academic aptitudes and interests, demonstrating they can meet the program’s academic progress requirements.
Suspension and Dismissal
Academic suspension and dismissal are reported to the VA at the end of the Fall and Spring semesters.
Students who are readmitted to Chaminade and are accepted on probation can resume VA education benefits by submitting either a VA Form 22-1995 or 22-5495 (for Dependents) to the Office of Financial Aid. Students must attach an academic plan detailing the steps needed to meet the minimum academic standards for the upcoming certification semester. A statement must also be provided explaining how their chosen degree program aligns with their academic aptitudes and interests, demonstrating they can meet the program’s academic progress requirements.
Graduation
In compliance with Public Law 114-315 Section 404, Chaminade reports graduation and program completion dates for students who use VA education benefits.
If you have any questions or need assistance, please contact the Office of Financial Aid at [email protected] or (808) 735-4780.