Project Request

We’re Ready to Help.

University Communications and Marketing provides strategic services to campus partners to help advance the University’s branding, awareness and goals. The project request form gathers important details about your project so that we can help deliver your message. Once we have reviewed your needs, we will contact you.

Timelines

Timelines will be determined on the scope of the project and can vary depending on the needs and deliverables. Please see below for sample timelines. Production schedule does not start until all content is received.

Please note the following for your planning purposes

Printing collateral/direct mailer pieces can take roughly up to 10 working days (2 weeks)
Printing signage can take roughly up to 7 working days
For mailings, if the quantity is over 500, we suggest using nonprofit postage. For nonprofit postage, mailing to addresses within Hawaii may take between 5-7 days for delivery, while mailing to the mainland address may take up to 4 weeks. Mailing time is not included in the project timelines listed below.

Marketing/Event Campaign: 16-18 weeks prior to launch/event
Mailers/Postcards: 12-14 weeks prior to mail date
Print Ads: 8 weeks before print ad(s) submission to publication date
Digital Ads: 8 weeks before digital ad(s) submission (to digital platform) date
Collateral (flyers/handouts/brochures): 6-8 weeks before delivery date
Emails: 6-8 weeks before blast date
Signage (banners/posters/signs): 6 weeks before installation date
Website Updates/Revisions: 7-10 days before update needs to go live
Press Release/Media Advisory for event coverage: 6-8 weeks prior to event
Press Release/Media Advisory for a story: Let us know as soon as possible

NOTE: timelines may vary depending on the project. Timelines take into account the time needed for copywriting, layout/design, review process, programming, printing, etc.

Video Presentation (includes pre-production, interviews, editing, etc.): 10-12 weeks before presentation
Event Photography/Videography Shooting Services: schedule 4 weeks prior to event
Event Recap Video: allow for 7-10 days after event

NOTE: timelines may vary depending on the project

Project Request Form

Projects are considered in the context of university priorities, timing and capacity. In limited situations, University Marketing & Communications may recommend an outside vendor best suited to meet your needs.

If you have any questions, please contact University Communications and Marketing at [email protected].