Contact [email protected] and/or fill in the Proposal Development Form so that we can assess how best to help you.
This helps the University’s financial and grant support staff prepare to work with you upon winning the award. It ensures our financial staff can recognize and process payments from the funder and review your proposed budget. It also provides checks to confirm that collaborations with partners are negotiated, your direct report supports your application, the university understands its commitments (resources, space, equipment, time buyout), and any interactions with IRB or IACUC are identified.
You must submit a final copy of your grant to [email protected] at least 5 days before the submission deadline.
- The principal investigator/director (PI/PD) is responsible for managing the grant award. The OSP ensures compliance with funder expectations but also provides comprehensive support to awardees.
- Upon receiving an award, the PI/PD should review their award letter and schedule a meeting with OSP. In this meeting, we’ll create a timeline for post-award activities and set up alerts to keep you on track. Each grant is unique, so we’ll develop a tailored post-award plan for you and your team.
- Please reach out to us at [email protected] for assistance. We’ll create a timeline with you to keep on track until the submission deadline. We’ll discuss your ideas and review the funding announcement language, which we can help interpret.
- Next, we’ll compare the announcement’s focus with your idea, using tools like a logic model to identify strengths and weaknesses before starting the intensive writing process. This helps decide if the idea is ready or needs more groundwork before applying for funding.
Please reach out to us at [email protected] to discuss your idea, and we’ll help find matching funding announcements. We receive numerous opportunities each week and can help identify the best fit to secure funding for your project.
- All these elements must be considered when drafting your budget. We are here to help, so please reach out to us at [email protected] for assistance.
- IDC (Indirect Cost) and F&A (Facilities and Administrative costs): These are used interchangeably and represent the overhead taken from grants to manage them institutionally. Each institution negotiates its rate; Chaminade’s current rate is 45%. Funders cannot negatively judge or consider this rate when reviewing grants. If your funder caps the IDC rate, fill out our electronic IDC waiver form for review and approval.
- Fringe: This is the amount added to a person’s salary to cover benefits, varying by position type. Work with the Business Office to ensure fringe amounts align with Chaminade’s policies.
- Cost Sharing: This refers to financial commitments shared between the funder and the University, such as when the University pays part of a salary for someone working on the grant.
- Please reach out to us at [email protected] for assistance and refer to the OSP Handbook for detailed guidance.
- Indirect costs are expenses not directly attributable to a specific project but necessary for the general operation of the organization and the conduct of activities it performs (e.g., administrative costs and facilities costs). First, determine the base to which the indirect cost rate will be applied (e.g., total direct costs, modified total direct costs). Then, multiply the base by the indirect cost rate to calculate the total indirect costs to be included in your budget.
- Fringe benefits are additional compensation provided to employees beyond their regular wages (e.g., health insurance, retirement plans, and other employee benefits). First, determine the salaries/ wages to which the fringe benefit rate applies. Then, multiply the eligible salaries by the fringe benefit rate to calculate the total fringe benefits to be included in your budget.
- Ensure your budget complies with the sponsor’s guidelines and provide clear justification for indirect costs and fringe benefits in your budget narrative. Make sure to keep detailed records of how indirect costs and fringe benefits are calculated and allocated.
- Please reach out to us at [email protected] for assistance and refer to the OSP Handbook for detailed guidance.
- First, review the grant’s purpose and scope. Next, review the grant’s criteria (e.g., applicant type, geographic location, project focus). Check institutional and financial requirements as well. It is the responsibility of the Project Investigator/ Director (PI/PD) to review grant application instructions, deadlines, and documentation carefully. OSP will work with you to ensure eligibility requirements.
Generally, a grant application requires a cover letter, detailed project proposal, itemized budget and narrative, organizational information, proof of non-profit status (if applicable), recent financial statements, letters of support, a project timeline, staff resumes or bios, an evaluation plan, and any necessary compliance information. Always check the sponsor’s specific guidelines for any additional requirements. It is the responsibility of the Project Investigator/ Director (PI/PD) to review grant application instructions, deadlines, and documentation carefully.
- Please reach out to us at [email protected] for assistance and refer to the OSP Handbook for detailed guidance on cost allowability and common examples of allowable and unallowable costs on federal grants/ contracts.
- Your budget should be adequate to complete the project while adhering to both sponsor and university guidelines. Since each sponsor has unique requirements or restrictions, it’s essential to follow their specific budget guidelines.
To apply for grants, it is the responsibility of the Principal Investigator/ Director (PI/PD) to review the specific submission deadline on the sponsor’s website or guidelines. Prepare your application early and follow the sponsor’s submission instructions, which may include online portals, email, or physical mail. OSP will help you submit your application before the deadline and confirm receipt. Be sure to retain copies of all materials for your records.
Please reach out to us at [email protected] for assistance and refer to the OSP Handbook for detailed guidance.
- Please reach out to us at [email protected] for assistance.
- OSP is here to assist with every stage of the grant process: writing and budgeting before the award, and compliance and reporting afterward. Once your grant is funded, we help with negotiations and ensure all regulations are met. During the grant, we support your compliance and reporting needs, and at the end, we help with final reports and closing. We’re here to turn your ideas into successful projects and secure future funding.
- OSP can help ensure adherence to specific reporting requirements.
- Typical reporting requirements typically include financial, progress, and compliance reports. Financial reporting involves submitting detailed expense reports and budget updates, while progress reporting includes narrative updates and performance metrics. Compliance reporting ensures you meet regulatory and grant-specific conditions. Final reports summarize overall achievements and expenditures. Maintain thorough records and be prepared for possible audits. Regular communication with the grantor and adherence to deadlines are crucial for successful grant management.
- To track your grant application, log into the sponsor’s online portal for updates, contact the sponsor directly if needed, and review any correspondence you’ve received. Keep an eye on key deadlines and follow up as necessary to stay informed about your application’s status.
- OSP can also help track the status of your grant application using Key Solutions eGrants software for continuous monitoring.
It’s common for grants to not get funded initially, often requiring several attempts before winning an award. Each submission provides valuable feedback. If you receive a ‘not funded’ notification, contact OSP. We can help you understand the feedback, discuss strategies to improve your next submission, and find other funding opportunities for resubmitting your revised grant.
- Yes, you typically need prior approval from your sponsor to modify your project. Major changes such as altering the project scope, budget, or timeline usually require sponsor consent. Check your grant agreement or contact your sponsor for specific guidelines on what modifications need approval.
- Please refer to the OSP Handbook for detailed guidance regarding no-cost extensions, reallocation of funds, changes in senior/ key personnel, and modifications of sub awards/ subcontracts.
