Financial Post-Award Management
The Chaminade Finance Office handles financial aspects of sponsored programs, including reports, invoices, cash collections, expenditure compliance, cost transfers, accounts receivable, and award closures. It also develops policies to ensure compliance with CUH and funding agency regulations. Please refer to Policy Manual II for more detailed information.
Cost Sharing
Cost share includes project costs (direct and indirect) covered by the University or a third party, either as cash (e.g., own or third-party funds) or in-kind contributions (e.g., effort, property, equipment, and services). Please refer to the OSP Handbook for detailed information.
There are three types:
Cost Transfers
If an error is found, follow cost transfer guidelines. Transfers for all projects must be submitted within 90 days of the transaction and include documentation explaining the error and certifying the new charge’s accuracy. To get started, first complete a Cost Transfer Form to be signed by either the PI/PD or the Managing Director of OSP if the PI/PD is not available.
Note:
- Non-current cost transfers (i.e., those processed more than 90 calendar days after the original transaction date) require additional explanation.
- Cost transfers are of two types, both requiring compliance with sponsor and CUH policies, proper justification, and documentation for audit readiness and financial integrity:
- Retain copies of supporting documentation (e.g., Colleague Journal Entry Form (Provided by Grant Specialist), Cost Transfer Form, supporting documentation)
Please refer to the OSP Handbook for detailed information and guidance on the CUH Policy on Cost Transfers. For specific questions, please contact the Grants Financial Manager.
Project Closeout
OSP works with the PI/PD to ensure timely award closeout, including accurate final invoices and reports. Closeout requirements and deadlines, typically within 90–120 days for federal sponsors, are detailed in the award’s terms.
